3 Ways Internal Communication Improves Operational Efficiency

Published on Jun 05, 2017 by Chrishelle Mony

Internal Communication is Essential for Sustainable Growth and Customer Satisfaction.

 

Why do organizations spend much more on strategic external communications and PR than what is said within their own walls? A consistent, coherent internal comms strategy is vital to success as it ensures that different individuals and departments are aligned and understand a company's goals, procedures and strategy. Yet businesses continue to neglect internal communication and rarely budget enough for it.

Without giving clients what they want, whether that be cutting-edge products and services or excellent customer support, there is little chance of building a sustainably successful business. More often than not the people who are instrumental in delivering these products, services and support are ignored, rather than empowered with the right communication tools that would enable them to ensure not just customer satisfaction but also customer delight.

Whether you’re an entrepreneur who is heavily invested in marketing or a communications head requesting your C-Suite for a bigger budget, here are 3 reasons why internal comms is crucial.

 

#1 Happy Customers

Great internal communication will improve client satisfaction in the following three ways:

i) Maintaining Momentum through a customer’s lifecycle. Every member of your team needs to know not only how to direct a stranger through your business funnel until they become a delighted brand ambassador but also how to nurture, maintain and enrich relationships at every point of the customer journey.

Highlights-03.png

 ii) Crisis Control is vital as brands need to be resilient and prepared when anything unfortunate happens or any negative press blows up publically. Clear internal communication strategies outline what is to be done in such cases and ensures staff  avoid being caught off guard. This makes all the difference between a brand surviving a potentially messy event  or unrepairable brand damage that could bankrupt your company.

 iii) Strategically Social - It pays to be prepared in the social media space as depending on how these tools are leveraged, they can lead to extremely satisfied customers or very disgruntled ones. The three main factors that ensure internal social media communication is on track are:

- A quick and flexible editing process so that there are no delays or bottlenecks when it comes to time-sensitive information. This is essential as companies must be responsive and interactive at the speed that today’s customers have become accustomed to.

- Clear but quick checks and balances with regards to messaging to minimize incidences of erroneous information that customers have a very low tolerance to.

- Effectively communicating these processes through the right channels to employees so that everyone is on the same page.

 

#2 Happy Employees

Keeping employees engaged is a continuous process. How well you are able to communicate your organizational vision, goals and purpose internally has a big effect on how engaged your team is.

Highlights-11.png

Communicating in an open and honest way therefore ensures happy, engaged employees who are in sync with the company’s values and purposes by ensuring:

i) Meaning and method to the madness by spelling out exactly what is expected of the team in order to reach the organization’s overarching goals.

Highlights-06.png

 

ii) Fast Flowing Feedback that is transparent, constant and runs both ways where both team members and managers can collaborate better by openly expressing their views and learning from each other. 

iii) Trained Teams who have a plethora of options for growth and development through experiential learning, alternative and traditional training channels.

iv) Enhanced Environment in which a sense of belonging and bonding is the guaranteed result of a well-planned, cohesive communication and culture building strategy.

vListening Louder makes for more effective two-way communication and helps you ask the right questions when needed. It is important to not only listen to what is being said but how it is being said and then customize communication channels, tone and messaging appropriately.

 

#3 Better Bottom Line

When you aggregate the above effects of solid internal comms you are left with a more efficiently run business and a very visible impact on your company’s bottom line. The snowball effect is that happy, confident employees ensure satisfied customers, higher levels of brand satisfaction, client retention and increased revenue.

Highlights-04.png

Highlights-12.png

To build a sustainable business requires a clear and strategically drawn up internal communications plan that will prove to your team, customers, and the world at large that you are committed to a transparent style of working that puts them first. This means smiley faces all around, higher levels of performance and better business results.

 

Use Remote Working Solutions to Scale your Business and Improve Operational Efficiency

Topics: Technology